TOC SCREEN (all cover doc types)

This is a new screen in iBis2. It is designed to make accessing and viewing analytics easier. It is supplement to -- rather than a replacement for -- the TOC screen in ABSTRACT & INDEX. The button Create a New Analytic Record Attached to This Collection replaces the need to use the New Accession button, and automatically attaches analytics to the cover record. Click on this button to generate a new analytic record. You will need to fill in the main screen, but the Cover screen (and Journal Citation screen, for BP and journal-based BS and BE) will already be filled in, with the exception of pagination. Use the same button in the new analytic to create further analytics.

When you are done entering analytics, navigate back to the cover by clicking on the title in the Cover screen in the last analytic, and scroll down to the TOC screen. The TOC screen displays each analytic as a hot-linked entry, with pagination. The new TOC screen makes it much easier to look for missing analytics via the pagination (assuming the collection is entirely about music). Click on the title field to open the analytics.

The citation/abstract/read-ready/read buttons display on this screen. Green indicates that the related checkbox is checked. Red means it isn’t. This display is useful mainly for editors, although the checkboxes influence your ability to make changes in a record. See the Checkboxes section of MAIN SCREEN.If you have abstracts to enter -- no matter what processing status the checkboxes indicate -- open each analytic and view the ABSTRACT & INDEX. You are free to substitute an author/editor abstract as needed, to expand/correct/improve upon other abstracts as necessary, and to add abstracts in languages other than English. Do not delete or modify any abstract already present, unless you yourself entered it at an earlier date. Put the new abstract in the first available blank abstract field and choose the language from the drop-down menu. Click on Main (top left, next to the RILM accession number, above the indexing fields) to go back to the main screen. Click on Notes in the menu at top or use the pulldown bar, and include a Committee Note, so that the New York staff realizes a change has been made. Abstract added. –TLA/date is sufficient.

If the 1st Read box has been checked, you will not be able to add the new abstract in the Abstract screen. Navigate back to the Notes screen on the Main page, as described just above, and paste the abstract, with an indication of the proper author credit, into the Committee Notes field. Your committee liaison will see this in the Committee Notes report and make the change.