Look up the JID via the magnifying glass icon at left of the JID field. Type in the start of the journal name (ex: psychology of music – no need to capitalize or enter diacritics) and ENTER to see a display with the various versions of the JID, the ISSN, and the start and end dates. Click SELECT to default the version you want. If you choose the wrong one, just repeat the process via a new JID lookup. Fill in the rest of the citation data and click SAVE.

If the JID you need does not exist, see the instructions at AUTHORITIES/Journals.

As with the Cover Screen, COPY and PASTE options exist, as well as Create a New Article Record for This Journal Issue. Which one you choose to use depends on the task at hand.

Some situations in which you might use Copy and Paste:

  • You are accessing an entire issue, including reviews. To save yourself doing a JID lookup and re-keying the citation data in the review field, copy the JCIT in the last AP you create, and paste it into the review field. Intervening steps, such as the creation of a new main record, will not create a problem; the system will hold onto the JCIT until you change the cached information by clicking COPY for a different JCIT.
  • You are making accessions from the same journal, but in a different year. This is common when working from non-music journals, which might not have musical content in all issues in a given year. If you use Create a New Article Record for This Journal Issue, the new record will be in the wrong RILM year. Instead, copy the JCIT in the last AP you created, make a new record in the proper year, paste in the JCIT, and change the volume/issue and year as necessary. Save. Then you will be able to use Create a New… in subsequent accessions from the same issue.

NB: Unlike iBis, you will see that there is a display field at upper right of the JCIT which shows the imprint and other data relating to this JID. Mouse over the imprint for a partial display. The icon at right will take you to the ADMIN page for that journal, but you will have view-only privileges once there.

Completion of start and end dates and publisher/location variants for JIDs is an ongoing process. New journals are added to the database through various sources, and older journals often have long and complicated histories. Often it is difficult or impossible to trace the history of a title definitively without access to the full print run or scanned front matter. If you are able to provide details or corrections, please contact your committee liaison.

The X below each JCIT is a delete button for the JCIT directly above. If you use it, you will see a message that reads “Deleted journal citation no. X, part Y.”To refresh the page, click on the blue RY-AC number at top left of the screen.

Use a hyphen in page ranges, not an n-dash (as in abstracts).

The drop-down list for the Medium field is a bit odd for the journal context. The only options you should need are print, print;online, or online.

While most journals do not have ISBNs, do fill in this field where possible.

Procedural Change for Serial Dates

Due to the RAFT project, serial dates are now rendered in the original language, not changed to English as in the past. Cleanup of existing records is ongoing.

Autocomplete will match serial date entries already in the table. Place the cursor in the serial date field and begin typing. If what you need is not already in the table, it may be free-keyed.

Procedural Change for Multi-Part Articles and Errata

As of March 2015, we no longer combine the parts of a multi-part article in a single accession, even when the publication year and the title of each part are exactly the same. This format served us well in the print era, but is less functional in the digital era. Make RILM references in each part to the others. If there are too many parts to include all of them, the RILM references should be to the previous and the next part. Thus, Part 23 would have RILM references to 22 and 24.

Similarly, errata should now be accessed separately. If the item is titled, use that in the title field. If it isn’t, use [Errata]. Put the original title of the article and the full citation data in the abstract, so that anyone looking at that field can immediately see which article is meant, without having to click through via the RILM reference link. Do not reproduce the author name in the abstract; it belongs on the main page as usual.

Errata for <Don’t blame me, blame the jet lag> (<Journal of circadian rhythms> VII (2009), pp. 23@n-27 (abstracted as RILM 2009-12345).