Use this screen to search by title and/or author, to determine if an item is already in the database or to find an item you want to modify or attach a review to. You can search one or more fields simultaneously. They are:

ID Master record number in the database.

RY Year of accession.

AC Accession number. The number assigned by the database and used to keep track of all accessions in the RILM office; also displays in EBSCO)


class1 Primary classification. For a list of classes, click on the green field headers (Class 1, Class 2, or Class 3) on the Main screen of any record.

pub tag By default, searches include all records in the database. Some are withheld from publication in RILM. To search for only publishable records, use the drop-down menu to choose null. Other pub tags are:

  • D Deleted items remain in the database but are not shown in vendor outputs.
  • N For an item that is not currently publishable but may become so. Add an explanation in the Committee Notes field of the record.
  • S Suppressed. No longer used.
  • Y Publishable. No longer used.
  • X Moved. Indicates that the record has been moved to another year.

Source Choose C to limit your search if you want to find committee records from your country keyed directly into iBis within the last several years. Use in conjunction with CC (Country Code).

NB This will not pick up older records that predate the availability of C. Those may be pub tag X or W, or have no pub tag entered.

If you are looking only for records you yourself have keyed, search in the UE field using your TLA.

Product You may wish to use this field in conjunction with other search parameters to find all records from your country in either the Retrospective or Classic (A) projects, but most of the time you will have more specific criteria to search by. For instance, if you are looking for all Swedish records in the Retrospective project in 1966, RY = 1966/CC = SE will find them. There is no need to specify Product R, because 1966 records can’t be Product A.

CC Country Code: Choose from the drop-down menu to limit your search by country of publication.

Language Choose from the drop-down menu.

Title Enter the first word or words of the title, including initial article, and click Search.

To find a title that begins with a common name, with a work title, or in which multiple parts may have been rendered in a different order, use the % wildcard in front of some of the less-common words.

Janis Joplin: The hippie blues singer as feminist heroine = search %hippie blues singer

%Götterdammerung% will find <Götterdämmerung>, italicized or not, in any position in a title.

After entering the search criteria, click Search or press Enter. A list of accessions will appear. Click on the underlined title to go to the Main Screen for that record. The options on the menu at the top of the screen will take you to the various pages available for the doc type, or you can simply use the pull-down bar at right to view all screens except Abstract & Index. To navigate to that screen, use the link on the menu at top.

ILL T = Item to be ordered by an editor in the New York office via Interlibrary Loan.

The following four boxes are each checked as the editorial process is competed at the International Center. See also the Checkboxes section under MAIN.

Citation The first step in the editorial process. Once this box is checked, committee members are limited to view access, except for the Committee Notes field.

Ab Abstract present. Choose T(rue) or F(alse) in the drop-down. The downside to using this parameter is that when someone keys anything into the abstract field, the Abstract Present box gets auto-checked, no matter what was entered. Thus, not every record with Ab = T actually has an abstract, but F can be useful for finding records that have nothing in the abstract field.

RR Read ready = Indicates that the accessor has done as much to the record as is possible given the resources available to him/her. When checked, this box signals to the editors that the record is ready to edit and index. In some cases, these records will require additional work on the part of the International Center staff, including the ordering of Interlibrary Loan.

Read1 Once this box is checked, committee members can no longer edit a record. Corrections and additions should be made in the Committee Notes field at the bottom of the Main screen. This field generates a notification on a special page viewable by International Center staff.

UE The three-letter acronym (TLA/user initials) of the person who created the record.

UC The three-letter acronym (TLA/user initials) of the person who last edited the record.